Booking bubbles: a how-to

As a member of the Geneva Graduate Institute community, you can book our “Bubbles” (study rooms) for individual or team work. The self-service booking system is not complicated, but requires some explanations of rules and procedure.

In order to allow as many people as possible to use the rooms, the number of reservations per day is limited to 4 for a maximum of 4 hours in total. Here is how to proceed:

1. Click on This link can be found on our website under “Use the library” or through the Pocket IHEID application available through the Apple App Store and Google Play.

2. Choose the bubble you wish to reserve. The blue “Info” button and a plan of the Library will help you locate the bubbles. The available time slots are represented by grey squares, while occupied ranges are in red. Each square represents 15 minutes:

3. Click once on the slot indicating the start time of your reservation. The selected grey square turns pink. Do not select multiple squares. The reservation end time will be set in the next step.

4. A summary field pops up below the chart to show the starting details of your selection. Using the drop down menu, select the end time of your reservation. Your reservation can last from 15 minutes to a maximum of 4 hours. In case of error, click on the bin symbol to delete the selection and start again:

5. Once the end time has been selected, click on the button “Submit Times“:

6. Check the submitted booking details. If needed, click on “Change” to modify them:

7. Read the “Terms and Conditions” carefully and click on the button “Continue“:

8. Fill out the remaining fields in the form to complete your booking: first name, last name and email address. Only email addresses are accepted. Then, click on “Submit my booking“:

9. Success! A confirmation message is sent to the address indicated in the form. Check your spam folder if you did not receive it.

That message also includes a link to easily cancel your booking if you made a mistake or are unable to attend.

Illustration: Geneva Graduate Institute

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